Licensing Assistant

Entertainment One
Employer Entertainment One
Category Licensing
Salary Competitive
Type Permanent
Location UK

Reporting to the Head of UK Licensing, this role will focus on providing general admin support and assistance to the UK Licensing Team across TV, film and lifestyle properties.


  • Processing of expenses, raising of PO’s and invoices for UK licensing team
  • Requesting and distributing competition prizes, goody bags and samples where necessary
  • Ensuring UK contract tracking database is kept fully up to date and distributed accordingly
  • Work with legal to control illegal merchandise
  • Providing ad-hoc admin support where required (e.g. contacts database, setting up style guide access, ordering business cards, diary management, travel bookings)
  • Distributing licensee lists, brand presentations and other sales materials where required
  • To be the initial point of contact on all general UK licensing enquiries and passing over to relevant colleague internally where applicable
  • Organisation of licensee days across all properties
  • Assisting UK licensing team on ad hoc projects, research documents and competitor analysis
  • Undertaking competitive shops on a regular basis
  • Briefing design agencies on any commercial marketing activity
  • Briefing and creating all retail marketing initiatives working with the retail marketing executive to ensure the activity calendars and magazine schedules are updated
  • Central point of contact for PR liaison via marketing team ensuring UK commercial strategy is supported by trade and consumer PR
  • Managing product and retail marketing calendars liaising with wider licensing and marketing teams where necessary
  • Undertaking net sales analysis on a quarterly basis distributing to wider team
  • Requesting and co-ordinating Licensee forecasts as required by Licensing Team/Finance Forecasts
  • Updating all brand presentations with key stats on a regular basis
  • Undertaking preparation for all key trade shows – BLE, Vegas, Toy Fairs etc
  • Being the main point of contact (reception) at trade fairs at BLE etc.
  • Diary management across all trade shows- BLE, VEGAS, London Toy Fair, Hong Kong Toy Fair.
  • Continual liaison with licensees to ensure retailer listings documents are kept fully up to date as well as licensee product imagery
  • Assist in the preparation of targeted pitch presentations for potential licensees, partners and retailers
  • Regular liaison with International team assistants for Global information and roll-out plans
  • Create and provide monthly UK licensing update document to wider team
  • Create and provide monthly Social Stats update document to wider team
  • Attending trade fairs, networking events, licensee and retailer meetings where appropriate
  • Restructure current UK licensing folder
  • Updating Licensee lists for all brands
  • Take screen shots of all digital commercial marketing activity and ensure print advertising is saved accordingly

Core Competencies

  • Ability to work proactively alone and as part of a team
  • Excellent communication and organisational skills
  • Ability to multi-task in a busy environment
  • Enthusiastic and highly motivated

Candidate profile

  • Sound educational background
  • Understanding of a licensing or commercial environment desirable
  • Desire to learn more about licensing/retail
  • Excellent administrative skills and knowledge of computer packages, Word, Excel, PowerPoint & Outlook.
  • Experience with Photoshop